Re-post note: Expense and travel breakdown from #IBC2020 (International Blues Challenge 2020).
Here are the FACTS, based on my actual out-of-pocket expenses for #IBC2020
Expense breakdown, travel summary, and special considerations
Expense breakdown, travel summary, and special considerations
Total personal expenses (yes—this is as low-budget as I’m willing to do): $511.77
Additional marketing expenses incurred (cards and flyers already in stock): $221.21
Total trip expense: $732.98
Additional marketing expenses incurred (cards and flyers already in stock): $221.21
Total trip expense: $732.98
DAY ONE
(Total: $472.32)
Gas stop #1: $20.20
Coffee: $3.00 ($2.14 + 4:00 a.m. tip)
Gas stop #2: $21.25
Gas stop #3: $11.75
Band bucket: $5.00
Art card (Stan Street, Hambone Gallery): $3.00
Rum Boogie dinner & drinks: $42.00
Fundraising donation: $10.00
Parking: $5.50
Hotel (5 nights): $345.62
Gas stop #1: $20.20
Coffee: $3.00 ($2.14 + 4:00 a.m. tip)
Gas stop #2: $21.25
Gas stop #3: $11.75
Band bucket: $5.00
Art card (Stan Street, Hambone Gallery): $3.00
Rum Boogie dinner & drinks: $42.00
Fundraising donation: $10.00
Parking: $5.50
Hotel (5 nights): $345.62
DAY TWO
Parking: $6.25
Printing (business expense): $71.49
Parking: $6.25
Printing (business expense): $71.49
DAY THREE
Parking: $9.00
Service tip: $5.00
Parking: $9.00
Service tip: $5.00
DAY FOUR
Printing (business expense): $19.75
Parking: $1.00
Parking: $3.00
Printing (business expense): $19.75
Parking: $1.00
Parking: $3.00
DAY FIVE
Parking: $0.50
Parking: $0.50
DAY SIX
Gas: $82.60
Room tip: $5.00
Gas: $82.60
Room tip: $5.00
Travel Summary
Total round-trip distance: 1,597 miles
Total drive time: 25 hours
Gainesville → Clarksdale → local travel: 874 miles
(Departed Gainesville at midnight; arrived Clarksdale at 11:00 a.m.)
Memphis → Birmingham → Gainesville: 723 miles
(Departed Memphis 11:00 a.m.; arrived Birmingham 3:00 p.m.; departed 4:00 p.m.; arrived Gainesville 1:00 a.m.)
Total round-trip distance: 1,597 miles
Total drive time: 25 hours
Gainesville → Clarksdale → local travel: 874 miles
(Departed Gainesville at midnight; arrived Clarksdale at 11:00 a.m.)
Memphis → Birmingham → Gainesville: 723 miles
(Departed Memphis 11:00 a.m.; arrived Birmingham 3:00 p.m.; departed 4:00 p.m.; arrived Gainesville 1:00 a.m.)
Fuel Breakdown
(Left home with a full tank; refueled upon return)
(Left home with a full tank; refueled upon return)
Outbound:
Macon, GA: $20.20 (8.787 gal @ $2.299)
Birmingham, AL: $21.25 (10.122 gal @ $2.099)
Sherman, MS: $11.75 (5.908 gal @ $1.989)
Macon, GA: $20.20 (8.787 gal @ $2.299)
Birmingham, AL: $21.25 (10.122 gal @ $2.099)
Sherman, MS: $11.75 (5.908 gal @ $1.989)
Return:
Memphis, TN: $7.00 (3.183 gal @ $2.199)
Sherman, MS: $23.75 (11.943 gal @ $1.989)
Oxford, AL: $16.50 (8.055 gal @ $2.049)
Valdosta, GA: $27.00 (12.005 gal @ $2.249)
Gainesville, FL: $8.35 (3.262 gal @ $3.559)
Memphis, TN: $7.00 (3.183 gal @ $2.199)
Sherman, MS: $23.75 (11.943 gal @ $1.989)
Oxford, AL: $16.50 (8.055 gal @ $2.049)
Valdosta, GA: $27.00 (12.005 gal @ $2.249)
Gainesville, FL: $8.35 (3.262 gal @ $3.559)
Lowest / highest price per gallon: $1.98 (AL) / $2.55 (FL)
Average price per gallon: $2.17
Total gallons: 63.27
Total fuel cost: $135.80
Average MPG (mostly at 75 mph): 25.24
Average price per gallon: $2.17
Total gallons: 63.27
Total fuel cost: $135.80
Average MPG (mostly at 75 mph): 25.24
Special Considerations
• My IBC week pass was gifted by a friend and longtime JBF supporter who purchased early but could not attend.
• A bag of travel food and a case of water were packed at home; costs not tracked (taken from existing stock).
• The hotel rate included daily breakfast.
• A stop in Birmingham on the return trip for a show ($15) was not included, as it was not essential to the trip.
• I judged two nights; a meal and soft drinks (under $15) were provided each night.
• I was recovering from a lingering cold dating back to Christmas, which limited participation in non-judging events and reduced food and beverage expenses.
• My IBC week pass was gifted by a friend and longtime JBF supporter who purchased early but could not attend.
• A bag of travel food and a case of water were packed at home; costs not tracked (taken from existing stock).
• The hotel rate included daily breakfast.
• A stop in Birmingham on the return trip for a show ($15) was not included, as it was not essential to the trip.
• I judged two nights; a meal and soft drinks (under $15) were provided each night.
• I was recovering from a lingering cold dating back to Christmas, which limited participation in non-judging events and reduced food and beverage expenses.
~ ~ ~
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